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CAMPBELLSVILLE
AREA ASSOCIATION
10785
CAMPBELLSVILLE ROAD
PULASKI,
TENNESSEE 38478
C O N S T I T U T I O N
ARTICLE
I NAME
The
name of this not-for-profit organization shall be the Campbellsville Area
Association (hereinafter referred to as the CAA).
ARTICLE
II PURPOSE
The
purpose of this Association is to promote and conserve the history, significant
structures, community projects and families of our area by supporting any
community activity, community improvement or assistance to a family in the
community which is deemed appropriate by the CAA. The geographic area falling under
the interest of the CAA is generally
the Northwest quadrant of Giles County, Tennessee. Any question about the geographic area of
interest will be decided by the CAA
Executive Committee.
ARTICLE
III MEMBERSHIP
Membership
in the CAA shall be open to any interested person upon payment of dues as
hereinafter described in the Bylaws.
ARTICLE
IV ADMINISTRATION
Section 1:
The administrative affairs of the CAA shall be vested in the CAA’s
Executive Committee. Any emergency
action or action not addressed under this
Constitution and Bylaws taken by the CAA’s Executive Committee must be
ratified by a majority vote of the members in good standing and present at
the next scheduled
CAA meeting, or at a special meeting called by the Chairperson, if the Chairperson
deems that a special meeting is necessary.
Section 2:
The CAA Executive Committee shall consist of the Chairperson, Vice Chairperson,
and Treasurer, and any other CAA
officer.
Section 3:
The CAA shall hold elections for Chairperson, Vice Chairperson and
Treasurer of the Executive Committee annually at the regular Sunday meeting
during the month of December, or a special meeting called for that purpose
by the Chairperson.
ARTICLE
V EXECUTIVE POWERS
The
executive power of the CAA shall be vested in the CAA’s Chairperson.
The CAA Chairperson
will appoint a Secretary and any other non-elected officers or committees deemed
necessary to conduct the CAA’s business from among the
members in good standing, to serve concurrently with the Chairperson’s term
in office. Vacancies in the elected
positions will be filled at the joint determination of the
remaining Executive Committee members, to serve until the next regular
election.
The CAA Chairperson
must call any special meetings deemed necessary by the Chairperson, or
requested in writing of the Chairperson by 5 or more CAA members
in good standing.
The CAA Chairperson
must initiate any disciplinary hearing or procedure if the Chairperson
deems necessary, or if requested in writing by 5 or more CAA
members in good standing. Discipline will be limited to a minimum
of expulsion from the CAA for one year to a maximum of expulsion from the
CAA for life.
No fines, assessments or other
financial punishments may be levied against a member.
ARTICLE
VI AMENDMENTS
This
Constitution may be amended at any called or regular CAA meeting by a vote
of 2/3 of those members present and in good standing, subject to the
following:
- All
CAA members will be notified prior to the voting (by hand-out, e-mail,
or regular mail), of the proposed change to the Constitution.
- The
proposed change must be read at two separate meetings before the vote
is taken.
- If
a majority of the current CAA Executive Committee does not support the
proposed change, and the membership passes the measure, the change will
not take
effect until after the next
election is held.
Sent to Membership ___________________
1st Reading ___________________
2nd Reading ___________________
Adopted ___________________
Approved ___________________
B Y L A W S
ARTICLE
I ORGANIZATION
Section
1: The Campbellsville Area
Association, hereinafter referred to as CAA, affirms its intention to
operate in perpetuity. However, upon
dissolution of the
CAA, should it become necessary, any
assets, equipment or property remaining after settlement of all debts and
obligations of the CAA shall be distributed to the Giles
County Historical Society in Pulaski, Tennessee.
Section
2: The governing body of the Chapter
shall be the membership of the Chapter except as otherwise noted in its
Constitution and Bylaws.
Section
3: Minutes of the CAA’s Executive
Committee and regular business meetings shall be kept and made available to
any member in good standing with the
CAA.
ARTICLE
II
EXECUTIVE COMMITTEE
Section
1: The CAA Executive Committee shall
consist of the Chairperson, Vice Chairperson, Treasurer and any other
Chapter officers.
Section
2: Meetings of the CAA Executive
Committee will be called at the Chairperson’s discretion. Minutes will be kept and all such
meetings shall be open to
any CAA member in good standing.
Section
3: The CAA Executive Committee may
act in the best interest of the Association in emergencies and in matters
not covered by the Constitution and Bylaws,
subject to ratification of the action by a majority of the members at the
next called or regular CAA meeting.
ARTICLE
III OFFICERS
Section
1: The CAA shall elect a Chairperson,
Vice Chairperson, and Treasurer annually during the month of December. Election will be by a majority of those
members present who are in good
standing. Voting may not be by proxy.
No individual shall serve more than four consecutive terms in an
elected position of the
Executive Committee.
Section
2: The CAA Chairperson shall appoint
a Secretary and any other officer, or committees deemed necessary for the
operation of the Association. These
appointees will serve concurrently with the elected Chairperson’s term and
at his/her pleasure.
Section
3: Newly elected officers will be
installed at the January meeting.
Section
4: Upon election or appointment, all
CAA property in the possession of the old officers shall be surrendered to
the new officers.
Section
5: The Chairperson and Vice Chairperson
may not also hold the position(s) of Treasurer or Secretary during their
term as a Chairperson/Vice Chairperson.
Section
6: Qualifications for holding an
office in the organization are the same as for membership in good standing.
Section
7: In the event the Chairperson’s
position is vacated before annual elections, the Vice Chairperson shall
assume the functions of the Chairperson
Section
8: The CAA Secretary will determine
those members who are in good standing and eligible to vote in officer
elections. The results of the
officer elections
will be certified by the Secretary in the minutes. The Secretary will be responsible for
recording the meeting minutes and archiving all CAA records, with the
exception of
area history and CAA financial files/records.
Section
9: The Treasurer shall submit a
written Chapter financial report at least quarterly. The Association’s accounting year will be
from 01 January through 31
December. The Treasurer’s report
submitted at the April meeting will show financial information for the preceding
January, February, and March. The
other reports will
be due at the July, October and
January meetings. Any receipts shall be deposited as soon as possible and
any expenses paid within 30 days of receiving notice of the debt.
An annual financial report shall be
submitted within 90 days of the end of the accounting year. All
disbursements must be signed by at least two elected Executive
Committee members. All ACC financial
records shall be completed, submitted and archived by the Treasurer. If annual income exceeds $5,000.00, the
CAA Executive
Committee mustl secure the services of a Certified Public Accountant to
perform an annual audit of the CAA financial accounts starting with the
accounting year that
follows the first year receipts exceed $5,000. If income falls below $5,000 in
subsequent years, the CPA audit may be skipped until the annual income
again reaches
$5,000.
ARTICLE
IV MEMBERSHIP
Membership
will be extended to any interested person upon payment of annual dues. The amount of the dues will be $5.00
annually, unless changed by vote of the
membership at the annual election of officers. Dues must be received by the end of
February in order for the member to remain in good standing for that
calendar year.
The CAA will issue a receipt of
membership dues for each year to the member, and membership will entitle
the member to a minimum of two newsletters during the
calendar year describing the CAA’s plans and detailing CAA activities.
ARTICLE
V MEETINGS
CAA
meetings shall be held monthly on a regular basis. The place and time of such meetings to be
set by majority vote of the membership.
A quorum shall
consist of 5 members present and in good standing. Conduct of the meetings will be in
accordance with this Constitution and Bylaws and when not specified by
these
rules, with Robert’s Rules of Order.
ARTICLE
VI AMENDMENTS
The
CAA Bylaws may be amended at any called or regular CAA meeting by a vote of
2/3 of those members present and in good standing, subject to the
following:
- The
proposed change must be read at two separate meetings before the vote
is taken.
- If
a majority of the current CAA Executive Committee does not support the
proposed change, and the membership passes the measure, the change
will not take
effect until after the next election is held.
1st Reading ___2010-01-03______
2nd Reading ___2010-02-08______
Adopted ___2010-02-08______
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